Advertising Services
Clowes Hall will provide advertising services for print media only. Clowes Hall will add a 5% charge to the documented bill for the services. For additional information and requirements, contact the Marketing Manager.
Inclusion in Clowes Marketing
The Media Form containing a brief description of the event and a high resolution photograph for inclusion on www.ClowesHall.org and in monthly calendar advertisements must be received no later than forty-five (45) days prior to the event.
Media Inquiries
At the time of issuing the lease agreement, Clowes Hall must have the proper information regarding the Lessee’s media/marketing contact including e-mail, cell phone and fax number. The Marketing Manager will forward all inquiries to this individual.
Marketing Requirements
The venue must be stated as Clowes Memorial Hall of Butler University. The Marketing Manager must review all marketing plans and approve all copy for all advertising as per Clause 21 of the Lease Agreement.
Media Table
The location is just north of the east entrance in the east lobby. Exterior signage is provided by Clowes when a media set-up is required. Lessee must provide personnel for this table.
Parking for Media Event
The circle drive in front of Clowes Memorial Hall must be free and clear for emergency vehicles and patron drop-off. Therefore, all media (radio and TV) vehicles must be parked in the Clowes lot. Specific location will be assigned by Clowes and approved by BUPD.
Special permission is to be given by the Clowes Marketing Manager for specific exterior live feed. Only one (1) vehicle may be temporarily parked in front of Clowes, along the grass island opposite the front doors. The driver of the vehicle must be present at all times in case of emergency access. The vehicle can only be parked in this location an hour and a half prior to curtain and must be removed no later than a half an hour after the announced curtain time.
Parking for Live Recording
Parking and special hook ups for production truck(s) are available behind Clowes Hall. Specific arrangements must be scheduled through the Stage Coordinator. Note that additional stagehands may be required for live recordings at Lessee's expense.
Press Conference
Press conference locations can be in the following locations pending event:
Stage Left
Green Room
Donor Room
Specific locations must be designated at time of Clowes issuing lease agreement. Microphone and pull-box needs must also be determined at that time. Lessee must provide an escort for all media to and from the press conference.
Press Photography
Press photography (print and TV) during an event is only permitted when approval by the Lessee and/or attraction has been submitted in writing to Clowes Memorial Hall no later than two hours prior to the event.
Lessee's assigned representative is to remain with the media at all times. Clowes must be notified of this assignment no later than two hours prior to the event. Press is only allowed to record or photograph through the first song or the first five (5) minutes of an event.
The location for said activity will preferably be House Right between rows D and E, sound board location, or 1st Terrace Right Box E. An alternative location can be House Left between rows D and E. A pull-box at these locations will be provided by Clowes if requested at time of issuing lease agreement. No FLASH photography is ever allowed.
Press Passes (when no media table is used)
Press passes and tickets will be left at Will Call. Those picking up credentials and tickets will be instructed to report to the Information Desk to meet Lessee's representative.
Press Releases
Copies of all Press Releases must be sent to the Marketing Manager of Clowes for review at least three (3) business days prior to their release to the media.
Recording an Event (audio and video)
No recording will be permitted without written permission from Lessee and/or attraction. This written permission must be on file no less than three (3) business days prior to the event.
Locations for live recording (especially video) must be approved by Clowes at the time of issuing Lease Agreement. Recommended locations are:
Soundboard location - back of Main Floor Right
Box A, 1st Terrace Right and Left
1st Terrace, Row D & E, seats 101-104 and 201-204
All boom and hand held camera locations must be approved by Clowes.
Live recordings may require additional labor provided by IATSE Local 30 as per their Agreement with Clowes.
Services for Media Reviews
If the media wishes to submit their review electronically (via the internet) from Clowes Hall, provisions must be made no later than one (1) business day prior to the event. This request must be submitted in writing to the Electronic Marketing Manager. The written request must include a media contact name, phone and email address as well as what services are needed.
